*Apprentice* Events Operations Administrator
Department:
Logistics
Location:
Wetherby
Job Description
At EPH Creative, we create beautiful objects, immersive environments and unforgettable experiences, but the most important things we ever build are the creative, collaborative partnerships with our clients. We are looking for Events Operations Administrator Apprentice to join our growing team.
Purpose of the role:
To conduct administrative tasks such as customer delivery calls, checking orders, and crew & courier bookings. Responsible for delivery & collection documentation, paperwork and other administrative duties.Requirements:
GCSE in Maths and English – at grade C/4 and above.
Training to be provided:
Events Assistant- Level 3 Standard
Responsibilities
Key Responsibilities:
To develop and take ownership of the relevant areas of our vision and work plans, and to be totally committed to these.
Check & confirm details with clients before arrival and coordinate transport calls with clients, ensuring smooth delivery and collection of goods including arranging parking permits and access arrangements where necessary
Conduct planner, warehouse, paperwork, and van checks with relevant internal department contacts
Responsible for crew, courier & hotel bookings including administration of purchase orders & invoice queries
Print collection and delivery paperwork for drivers for all jobs
Provide support to Transport Planners in efficiently planning all transport delivery & collections including 3rd party jobs, utilising transport planning spreadsheet and internal contacts considering geographic constraints, prop sizes and resource requirements
Develop strong relationships with external suppliers, including crew companies, 3rd party haulage firms and accommodation suppliers.
Support Team Leader with any other administrative support tasks as required
Any other reasonable tasks as required
Skills/attributes required
Knowledge and Experience:
An interest in the events industry
GCSE at Grade C or equivalent in Maths & English
Experience in events planning an advantage
Driving Licence an advantage
Basic UK geography knowledge an advantage
Skills
Strong communication skills, both verbal and written
Flexible and open to change
Professional and courteous
Achieves high productivity and work quality with a high level of accuracy and precision
Ability to work independently as well as being a team player
Ability to work well under pressure
Analytical skills
Good interpersonal skills with ability to network
Is self-motivated and proactive, and uses initiative
Good time management and organisation with ability to manage a quickly changing work load
Hours of work
9am-5.30pm Monday-Friday
Training to be Provided
Events Assistant- Level 3 Standard
Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from the industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.
Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training.
Your training will include:
Preparing for your apprenticeship
Preparing for your employer
The need for events
The expectations of your customers and clients
Knowing your stakeholders and vendors
Event logistics
Event rules and regulations
Making technology work for your event
Analysing event success
Preparing for your event
For a full overview of the event assistant standard please click on the following link:
https://creativealliance.org.uk/apprenticeships/events-assistant-level-3/
Apply Now
For apprenticeship roles at EPH Creative we partner with Creative Alliance.
Click below for more details and to apply.
